Email to Google Sheets: Invoice Extraction with GPT-4o AI

Say goodbye to manual invoice entry and chaotic file management!

This automation monitors your inbox for new invoices, extracts key details using GPT-4, and logs everything into clean, structured Google Sheets — ready for your accounting workflow. It handles multi-format PDFs, analyzes line items, and even organizes your Drive folders automatically.

Perfect for finance teams, agencies, and service businesses looking to save hours on admin every week.

What it does:

📧 Monitors Gmail for labeled emails with invoice PDFs

📎 Filters and verifies PDF attachments before processing

🧾 Extracts invoice content using AI-powered PDF parsing

🧠 Uses GPT-4 to identify and extract 25+ financial fields (invoice ID, tax, line items, payment terms, etc.)

📊 Formats the data into a clean JSON structure

📄 Generates a Google Sheet for each invoice with proper formulas and formatting

📁 Organizes invoices in designated Google Drive folders with timestamped naming

📥 Populates all extracted data into the spreadsheet for immediate accounting use

✅ Setup guide & importable automation included

Need help setting it up? We offer full configuration and testing for a one-time fee.