Automate Sprint Planning with OpenAI, Google Calendar & Gmail

Say goodbye to chaotic sprint prep!

This automation helps Scrum Masters and Agile Coaches run smoother Sprint Planning sessions by connecting Google Calendar, Sheets, and OpenAI. It gathers backlog items, validates them against your Definition of Ready (DoR), and drafts team emails — all before your sprint even begins.

Whether you're leading a distributed team or wrangling a large backlog, this tool eliminates manual prep and brings consistency to every planning session.

What it does:

📅 Detects upcoming Sprint Planning events in Google Calendar
📋 Retrieves backlog items marked “Ready” or “Active in Sprint” from Google Sheets
🧠 Uses AI to check each user story against your Definition of Ready
✍️ Adds AI-generated validation feedback for each item
📧 Drafts and sends a customized prep email (after Scrum Master approval)
🎯 Optionally suggests Sprint Goals for the Product Owner

✅ Setup guide & importable automation included

Setup includes:

Connect Google Calendar, Sheets, and Gmail

Configure event names, sheet mappings, and email details in the “Start Here” node

Customize prompts and filters to fit your process

Perfect for Agile teams who want structure, automation, and smarter sprint planning — with a human in the loop.

Need help integrating Jira or tweaking AI prompts? We offer full configuration and testing for a one-time fee.