Automate Agile Refinement Prep with Gmail, OpenAI & Google Sheets

Say goodbye to messy backlog refinement prep!

This automation checks your calendar for upcoming refinement sessions, reviews backlog items in Google Sheets, runs them through AI-powered validation, and sends a polished email with everything your team needs — all with minimal manual effort.

Perfect for Scrum Masters, Agile Coaches, and Product Owners who want consistent, high-quality refinement sessions without the busywork.

What it does:

📅 Detects upcoming refinement events via your Google Calendar

📋 Pulls user stories from a Google Sheets backlog by status

🧠 Uses OpenAI agents to validate stories from Scrum, business & technical perspectives

✅ Runs automated Definition of Ready checks

📧 Generates a structured HTML summary email — ready to send or approve

🔧 Fully customizable: swap in Jira, Airtable, Outlook, or Mailgun as needed

✅ Setup guide & importable automation included

Need help setting it up? We offer full configuration and testing for a one-time fee.